Financial Aid Timelines

These timelines walk students and families through the financial aid process and include links to the forms needed to complete the application process.

  • First-Year Students

    Students Enrolling in the Fall semester

    • Fall, previous to enrollment at Emory & Henry College

      Begin search for outside scholarship opportunities for the next academic year.

    • October – July

      File as early as possible to ensure you receive the maximum financial aid award that you’re eligible for.

      Beginning October 1, using your previous year’s tax return, you can go to www.FAFSA.gov to file your Free Application for Federal Student Aid (FAFSA) for the next academic year, signing electronically with your official PIN numbers (you and a parent can apply while completing your FAFSA if you do not have one from a prior year). Keep copies of both parent and student federal tax returns in case you are selected for verification. If selected, you must send your most recent W-2 or 1099 forms, the verification worksheet, and a copy of your tax return transcript to the Financial Aid Office. A tax return transcript can be retrieved from www.irs.gov.
      The E&H Title IV School Code is 003709.

      Not filing the FAFSA? Please let us know in writing (email is acceptable) as soon as possible after October 1 so we may apply any merit based awards to the upcoming academic year aid screens and finalize your record so aid will appear on your statement of account.

    • July 15

      Last date to enroll in tuition payment plan which allows the participant for eight monthly payments during the academic year (four per semester) with the first payment to be withheld as of August 1.

    • July 15

      Finalize fall payment arrangements by the 15th. If not utilizing loans or Tuition Payment Plan (TPP), payment in full for fall charges is due by this date.
    • July 31

      Deadline for Virginia residents to file Virginia Tuition Assistance Grant Application. If you have received this grant at Emory & Henry College in the prior year, you do not need to reapply.

    • August 1

       The 8-month TPP starts on this date. Enrollment for the TPP is on-going.

    • Early December 

      Billing statements for spring semester costs are available on Self Service. If loans were not utilized for the full academic year, the spring semester loan process must be completed by December 1.

    • January 5

      Payment arrangements for the spring semester must be settled. If not using loans or Tuition Payment Plan (TPP) to pay your account, payment in full for spring is due by this date.

     

    Students enrolling in the Spring semester

    • August 1

      Add Emory & Henry College to your FAFSA using our Title IV Code 003709 to the college release section.

    • October 1

      Upon acceptance, financial aid awards for spring will be mailed beginning at this time.

    • November 1

      If selected, the verification process must be completed.

    • November 15

      Student and parent loan process (including online Master Promissory Notes-MPN) must be completed by this time in order for amounts to show on December statements.

    • December 1

      Billing statements for spring semester costs are available on Self Service and are mailed to the student’s address on file. The Tuition Payment Plan (TTP) is available for a 4-month payment option for Spring start students.

    • January 5

      Payment arrangements for spring must be settled. If not using loans or Tuition Payment Plan (TTP) to pay your account, payment in full for spring is due by this date. 

  • Returning Students
    • Fall, previous to the next academic year at E&H

      Begin your search for outside scholarship opportunities for the next academic year.

    • October – July

      Beginning October 1, using your previous year’s tax return, you can go to www.FAFSA.gov to file your Free Application for Federal Student Aid (FAFSA) for the next academic year, signing electronically with your official PIN numbers (you and a parent can apply while completing your FAFSA if you do not have one from a prior year). Keep copies of both parent and student federal tax returns in case you are selected for verification. If selected, you must send your most recent W-2 or 1099 forms, the verification worksheet, and a copy of your tax return transcript to the Financial Aid Office. A tax return transcript can be retrieved from www.irs.govThe E&H Title IV School Code is 003709.

      Not filing the FAFSA? Please let us know in writing (email is acceptable) as soon as possible after January 1 so we may apply any merit-based awards to the upcoming academic year aid screens and finalize your record so aid will appear on your statement of account.

    • July 1

      Deadline for processing parent PLUS or private student loans. Priority deadline for student Stafford loans. If you are receiving an outside scholarship(s), you may include them in your financial planning if you have advised the financial aid staff of the amount and source of the scholarship. Although we will continue to process loans, students will have less time to make other payment arrangements should problems occur with their parent or private loans. The 10-month TPP starts on this date. Enrollment for the TTP is on-going and can be accessed here

    • July 15

      Last date to enroll in tuition payment plan which allows the participant to make eight monthly payments during the academic year (four per semester) with the first payment to be withheld as of August 1.

    • July 31

      Deadline for Virginia residents to file Virginia Tuition Assistance Grant Application. If you have received this grant at Emory & Henry College in the prior year, you do not need to reapply.

    • July 15

      Finalize fall payment arrangements by the15th. If not utilizing loans or Tuition Payment Plan, payment in full for fall charges is due by this date.

    • Late November 

      Billing statements for spring semester costs are available on MyHub. If loans were not utilized for the full academic year, the spring semester loan process must be completed by December 1.

    • Late November 

      Billing statements for spring semester costs are available on MyHub. If loans were not utilized for the full academic year, the spring semester loan process must be completed by December 1.

    • January 5

      Payment arrangements for the spring semester must be settled. If not using loans or Tuition Payment Plan (TPP) to pay your account, payment in full for spring is due by this date.

  • Graduate Students
    • 10 weeks prior to the start of term

      File FAFSA with our Title IV Code 003709 in the college release section.

    • Nine weeks prior

      Review your Student Aid Report online for accuracy.

    • Six weeks prior

      Complete loan process for student loans, including online master promissory note unless a prior note exists which can be used (within prior 10 years). Plan for an entire academic year at one time, but changes can be made before each term.

    • Four weeks prior

      Confirm with the Financial Aid Office (CSA-Wiley 101) that all forms and processes are complete.

    • More on Graduate Student Financial Aid

      Graduate students who are U.S. citizens or hold permanent resident status are encouraged to complete a Free Application for Federal Student Aid (FAFSA) no later than eight weeks prior to the beginning of their program in order to determine their eligibility.

      Students should submit all financial aid paperwork and requests to the Financial Aid Office, indicating their planned level of enrollment for the coming year. When the candidate is accepted and the financial aid paperwork is complete, a financial aid award letter will be sent from the Financial Aid Office to the accepted student.

  • Transfer Students

    Students enrolling in the Spring semester

    • August 1

      Add Emory & Henry College to your FAFSA using our Title IV Code 003709 to the college release section.

    • October 1

      Upon acceptance, financial aid awards for spring will be mailed beginning at this time.

    • November 1

      If selected, the verification process must be completed.

    • November 15

      Student and parent loan process (including online Master Promissory Motes-MPN) must be completed by this time in order for amounts to show on December statements.

    • December 1

      Billing statements for spring semester costs are available on MyHub and are mailed to the student’s address on file. The Tuition Payment Plan(TTP) is available for a 4-month payment option for Spring start students. 

    • January 5

      Payment arrangements for spring must be settled. If not using loans or Tuition Payment Plan to pay your account, payment in full for spring is due by this date.

    Transfer Students Transfer students or students with dual enrollment credits to transfer must submit a final transcript from his or her college (not high school) in order for those credits to be considered.  If you have AP or IB tests, be sure to have official scores sent directly to the Emory & Henry College.